HIPAA Email Compliance and GLBA Email Compliance
There are a lot of companies out there providing email services, even a hosted Microsoft Exchange solution. But what if you find yourself in an industry that’s heavily regulated and has many rules when it comes to handling information about individuals or cases, etc.? This is the reality that the healthcare industry and the financial industry face.
The healthcare industry falls under the Health Insurance Portability and Accounting Act or HIPAA. This puts rules on organizations on how they handle their email communication. For example, all email communication must be secure or encrypted. We partner with xDefenders, a leader in information security solutions, who leverage Zix Encryption. Zix Encryption is the industry standard for email encryption. This prevents anyone from viewing the content of the email who isn’t supposed to. Another item to be concerned with is email archiving. Under this regulation, you are required to provide email communication for anything that’s under question in the event of an investigation from the previous 7 years. The easiest and most efficient way to provide logged emails is with email archiving and e-discovery services. Having the ability to easily search all archived emails and pull up what’s needed within minutes is invaluable to an IT staff. This can eliminated hours and sometimes days of searching for what’s needed.
A second industry that falls under similar regulation and compliance is the financial industry. Financial institutions fall under the Graham, Leach, Bliley Act or GLBA. This is very similar to HIPAA and we have many clients that we provide these services to as well.
Whether you’re in the health care or financial industries, our team can provide you a fully compliant email solution. We understand HIPAA and GLBA better than anyone and can provide you with the one-stop solution for your hosted email and compliance needs. Both EarthLink and xDefenders are SAS70 Type II Certified to ensure we have you covered. Call us and speak to our team today.
Get compliant for as low as $12 a month per mailbox. Find out more by clicking here.
